How to Create an Invoice for Free (PDF Template)
3 min read
Whether you're freelancing or running a small business, a clear invoice gets you paid faster and looks professional. You don't need QuickBooks or a monthly subscription to make one.
Here's how to create an invoice for free and download it as a polished PDF.
Step by step
- 1Add your business details
Open the Invoice Generator and enter your business name, contact info, and an invoice number (like INV-001).
- 2Add your client and dates
Fill in who you're billing, plus the invoice date and a due date so it's clear when payment is expected.
- 3List your line items
Add each product or service with a quantity and unit price. The subtotal, tax, and total are calculated for you as you type.
- 4Set tax and add a note
Enter your tax rate if applicable, and add payment terms or a thank-you note. Pick your currency from the list.
- 5Download the PDF
Review the live preview, then download a clean, professional PDF invoice ready to email or print.
Tips
- Use sequential invoice numbers (INV-001, INV-002) so you and your client can reference them easily.
- Always include a due date and accepted payment methods to get paid faster.
- Keep a copy of each invoice for your own records and tax time.
Frequently asked questions
Is the invoice generator really free?
Yes — completely free with no signup and no watermark on your invoice, unlike QuickBooks or FreshBooks which charge monthly.
Does it calculate tax and totals?
Yes. Add line items with quantity and price, set a tax rate, and the subtotal, tax, and grand total are calculated automatically and shown on the PDF.
Is my data private?
Yes. The invoice is built entirely in your browser and the PDF is generated locally, so your business and client details are never uploaded.